Nights Away Notification Form (NAN)

Permit Holder Details

Permit Holders Name*

Membership Number*

District*

Name of Group & Section*

Phone*

Email*

Event Leaders Details

Event Leader (If not the Permit Holder)*

Membership Number*

Telephone*

Email*

If operating with an event passport, has the event passport been issued

Yes
No
Not applicable

Event Information

Venue Name*

Venue Telephone

Venue Address

Event Details

For suggested MINIMUM adult/child ratios refer to POR. See POR 3.7h for Beavers, POR 3.8h for Cubs and POR 3.9h for Scouts. See https://scouts.org.uk/por/

Dates From*

Dates To*

Number of Nights*

Squirrel Scouts

Beaver Scouts

Cub Scouts

Scouts

Explorer Scouts

Young Leaders

Adults

Names of Adults attending with Membership Number*

Type of Event*

Special Activities

In touch Details

InTouch Details*

Is the GSL / DESC aware of the event?*

I can confirm that my GSL is aware of the Event
I can confirm that my DESC is aware of the Event

GSL / DESC Email Address*

Contingency Plans*

I Confirm that if the planned activities cannot take place during the Nights Away event, the leadership team have considered alternatives and they will be carried out as per the local approval process.

Risk Assessment

Risk Assessment Confirmation*

Either: I confirm the written risk assessment for this nights away activity has been carried out and shared with the responsible Commissioner or their delegate
Or: I have Uploaded a Risk Assessment with this form
Or: I have provided a link to where my Risk Assessment is stored
And: I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed

The Scout Association Risk Assessment form can be found HERE should you need a blank copy

If already carried out please give details

Upload your Risk Assessment

Accepted file types: docx, doc, xls, xlsx, pdf, Max. file size: 2 MB.

Link to my Risk Assessment

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 12 months after the event for any queries that arise then it will be securely destroyed.

Email

This field is for validation purposes and should be left unchanged.

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Nights Away Notification Form (NAN)

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