Activity Notification Form

Your Name*
Membership Number*
District*
Name of Group & Section*
Telephone*
Email*
ACTIVITY DETAILS
For suggested MINIMUM adult/child ratios refer to POR. See POR 4.4 Ratios. https://scouts.org.uk/por/
Type of Activity*
Date of Activity*
Activity Location(s)*
Leader in Charge*
Membership Number*
Telephone*
Email*
Squirrel Scouts*
Beaver Scouts*
Cub Scouts*
Scouts*
Explorers*
Young Leaders*
Adults Attending*
First Name Last Name Membership Number

Please add the First Name, Last Name and Membership Number of each adult attending this activity. Use the + (plus) button to add additional adults.
GSL / DESC aware of the Activity?
- I can confirm that my GSL is aware of the Activity
- I can confirm that my DESC is aware of the Activity
GSL / DESC Email Address*
AUTHORISED ACTIVITY
Please provide here details of any specialist instructors. This could be, for example for climbing or sailing. If the instructor is being provided by someone else, then please provide details. Remember, the relevant Commissioner needs to be satisfied that the individual(s) leading the activity are authorised by the Scout Association to do so. You may prefer to put information in the 'Brief Description of Planned Activity and any comments' box below.
Authorised Leader
Telephone
Email
Brief Description of Planned Activity and any comments*
See https://members.scouts.org.uk/atoz for information on Scouting Activities
IN TOUCH
In Touch arrangements must be in place for EVERY Scouting activity. Full information at https://www.scouts.org.uk/intouch In the panel below you should describe what In Touch arrangements have been put in place for this activity. Please include relevant telephone numbers.
In Touch Details*
RISK ASSESSMENT
The Scout Association Risk Assessment form can be found HERE should you need a blank copy
Risk Assessment Confirmation*
- Either: I confirm the written risk assessment for this activity has been carried out and shared with the responsible Commissioner or their delegate
- Or: I have uploaded a risk assessment with this form, below
- Or: I have provided a link to where my risk assessment is stored, below
- I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed
If already carried out please give details
Upload your Risk Assessment
Accepted file types: doc, docx, xls, xlsx, pdf, Max. file size: 2 MB.
Link to my Risk Assessment
I have read the Rules of The Scout Association relating to the proposed activity and confirm that, where required, an appropriately Authorised person is attending.*
- Yes
- No
DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the activity and that appropriate permit holders are in place if required. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 12 months after the event for any queries that arise then it will be securely destroyed.
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Activity Notification Form

ACTIVITY DETAILS

AUTHORISED ACTIVITY

IN TOUCH

RISK ASSESSMENT

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First Name	Last Name	Membership Number