Coronavirus

Key Information for Volunteers

England Readiness Level – Amber

For up to date information visit scouts.org.uk or click on the links below

Coronavirus Guidance and support for frequently asked questions (FAQ's)

Getting everyone
back together
safely

Running Remote Programmes

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County Support and Contact Information

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The County Office team are operating remotely.

To contact a member of the County Team, please follow the link below.

Contact The County Team

Young people can still work towards badges and awards while at home. 

For further details about Nights Away at Home, Chief Scout’s Awards, Challenge Awards and Activity Badges, Duke of Edinburgh, The Explorer Scout Young Leaders’ scheme and Queen’s Scout Award, Explorer Belt and Scouts of the World Award CLICK HERE.

The NCVO has published some useful guidance to help Executive Committees consider how they can best support Scouts locally during this time.

Any charity that needs an extension to their annual return deadline can contact the Charity Commission to ask for one. Please see their guidance here.

We have approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically. This is valid immediately and will be updated in the next update to POR, in early April. The wording is as follows:

• Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.
• The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.

All District Chairs have been issued with Office 365 accounts, which have Microsoft Teams enabled. We are working to implement Office 365 for all Group Chairs too.

Annual General Meetings
We’ve received the following advice from the Charity Commission:
“If you feel that in the best interests of your charity and to follow the governments public health guidance it is necessary to cancel or postpone your charity’s AGM (or any other key meeting) that will be fine. You should record the decision you have made to show good governance.

As long as you as a trustee body are satisfied that the decision to not go ahead is in the best interests of the trustees, membership and beneficiaries the Commission will support you in this.

More information can be found here.

The teams at World Organisation of the Scout Movement (WOSM) and UK Scout Headquarters are in the process of creating Programme ideas to support Scouts at home.

Check here, scouts.org.uk and scout.org regularly.

The Scouts have developed ‘The Great Indoors’, which features (quite literally) hundreds of activities for you to try at home. Take a look here.

Although we’ve had to stop our face-to-face meetings during the Coronavirus pandemic, you can still stay connected with your groups online –  trying new activities, learning new skills and working towards badges and awards.

Keeping everyone safe is the number one concern for all of us at the Scouts. That’s why we all need to continue to follow the Code of Behaviour set out in the Yellow Card when connecting with young people online.

Volunteers whose disclosure expires during this period may continue to meet digitally, following the advice and guidance issued on holding virtual meetings to make sure we keep all members safe.

Take a look at our virtual meeting guidance for practical and security tips.

All face to face training has now been cancelled until further notice.

Under new measures, Chairs, Secretaries and Treasurers must now complete mandatory ongoing learning.

As mentioned in National Communications, now is the time to focus on any Safeguarding and Safety training.

For assistance with County Systems such as Office 365, please contact [email protected]

We have created Office 365 Accounts for each District Commissioner, District Chair, Group Scout Leaders and Section Leaders – these have access to Microsoft Teams, which enable you to host meetings and webinars remotely, which can be used for executive Committee, leadership and section meetings.