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County Team
Activity Notification Form
If you are human, leave this field blank.
ACTIVITY ORGANISERS DETAILS
This form must be submitted at least 7 days before any activity. A copy of this form will be emailed to you for your records.
Your Name
*
Membership Number
*
District
*
Please select your District
Dudley
Halesowen
Sandwell
Stourbridge
Walsall
Walsall North
Wolverhampton East
Wolverhampton North
Wolverhampton South
County Level
Name of Group & Section
*
Telephone
*
Email
*
ACTIVITY DETAILS
For suggested MINIMUM adult/child ratios refer to POR. See POR 3.7h for Beavers, POR 3.8h for Cubs and POR 3.9h for Scouts. See
https://scouts.org.uk/por/
Type of Activity
*
Date of Activity
*
Activity Location(s)
*
Leader in Charge
*
Membership Number
*
Telephone
*
Email
*
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Names of Adults attending
*
GSL / DESC aware of the Activity?
Please tick the appropriate box below
I can confirm that my GSL is aware of the Activity
I can confirm that my DESC is aware of the Activity
GSL / DESC Email Address
*
AUTHORISED ACTIVITY
Please provide here details of any specialist instructors. This could be, for example for climbing or sailing. If the instructor is being provided by someone else, then please provide details. Remember, the relevant Commissioner needs to be satisfied that the individual(s) leading the activity are authorised by the Scout Association to do so. You may prefer to put information in the 'Brief Description of Planned Activity and any comments' box below.
Authorised Leader
Telephone
Email
Brief Description of Planned Activity and any comments
*
See
https://members.scouts.org.uk/atoz
for information on Scouting Activities
IN TOUCH
In Touch arrangements must be in place for EVERY Scouting activity. Full information at
https://www.scouts.org.uk/intouch
In the panel below you should describe what In Touch arrangements have been put in place for this activity. Please include relevant telephone numbers.
In Touch Details
*
RISK ASSESSMENT
The Scout Association Risk Assessment form can be found
HERE
should you need a blank copy
Risk Assessment Confirmation
*
Either: I confirm the written risk assessment for this activity has been carried out and shared with the responsible Commissioner or their delegate
Or: I have uploaded a risk assessment with this form, below
Or: I have provided a link to where my risk assessment is stored, below
I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed
If already carried out please give details
Tell us when, how and who to
Upload your Risk Assessment
We will only accept Risk Assessments in the following file formats - Word, PDF, Excel
Link to my Risk Assessment
Please supply a link to where the Risk Assessment is stored
I have read the Rules of The Scout Association relating to the proposed activity and confirm that, where required, an appropriately Authorised person is attending.
*
Yes
No
Submit
DATA PROTECTION:
This form is used to collect information about you and your team for the purpose of approving this activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the activity and that appropriate permit holders are in place if required. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 12 months after the event for any queries that arise then it will be securely destroyed.
